Take time to read Coton Village Hall’s hire agreement and safety procedures!

These set out your responsibilities when you hire Coton Village Hall.  It’s your duty to be present during the period of hire and to take care of yourself, your guests and our building.

Check you know what to do in a fire emergency

Have you checked that the emergency exit doors are clear and can be released? Is it clear who will take charge of getting people out of the building in case of a fire? Do you know where the Fire Assembly Point is (the Village Green)? Is your mobile phone charged so you could contact the emergency services if necessary? What’s your plan for those with impaired mobility? Have you read and understood the fire action notices displayed around the hall?

Take care when moving furniture 

Use the trolleys provided to move tables and chairs- Remember the maximum limits for stacking chairs are listed on the chair trolleys.

25.11.23 13.15 V1.1

Use steps and ladders with care

Make sure steps and ladders are properly secured and another person is with you before using. 

Be extra vigilant in the kitchen

Make sure you understand how to use the kitchen equipment safely. Instruction booklets are all available for you in kitchen drawers.

Make sure any children in the kitchen are closely supervised. Don’t let them run in this space.

Avoid over-crowding in the kitchen especially when the cooker is being used.

Don’t carry large volumes of hot liquids.

Electrical equipment

Our electrical equipment is tested annually and certified safe to use. However, if you should notice any damage, exposure of components or water penetration please do not use and let us know immediately.  Do not overload sockets

If you intend to use your own electrical equipment or sound system you must get approval of its compatibility. Use of your own equipment it is at your own risk.

Check you know where the First Aid box and accident book are kept.

If anyone sustains an injury during the hire period, please help yourself to the First Aid supplies and record details in the Accident Book.

Let us know

If there is a problem, or you come across anything at the hall that you consider might be unsafe, please let us know.

Making contact with us in emergency

If you need to contact a Village Hall representative in an emergency, contact numbers are provided on Coton Village Hall’s Notice Board at the front of the building.

Health and Safety Trustee

Gerry Radford                         07907480928